Job Description

About Us

Adriana’s Insurance Services is the fastest growing and best performing bilingual insurance agency in the United States. With over 30 years of experience and over 40 offices in Southern California, our company has career opportunities for everyone who is looking to grow. 

Our company culture is fast-paced, results-oriented, collaborative, full of change, growth, and of leadership. Adriana's believes that Growth is our Duty. 

Overview
We are seeking a highly organized and detail-oriented Marketing Assistant to support the day-to-day operations of our marketing team in Irvine, CA. This role will provide vital administrative and logistical support to ensure the success of our marketing efforts, with a focus on assisting with marketing materials, event coordination, and vendor collaboration.

As part of a fast-paced and dynamic team, the ideal candidate will thrive on contributing to multiple projects, managing details, and helping to optimize processes. This is an excellent opportunity to join a culture of growth, innovation, and continuous improvement.

Key Responsibilities

• Administrative Support :
• Assist with day-to-day tasks and projects for the marketing team.
• Manage schedules, timelines, and follow-ups to keep tasks on track.
• Maintain organized records of contracts, proposals, and vendor files (both digital and physical).
• Support purchasing and invoicing processes, ensuring accurate documentation.
• Event Support :
• Coordinate schedules for internal team members and external partners working events.
• Assist in sourcing and managing vendors for event supplies, materials, and services.
• Ensure marketing materials and promotional items are ready for events by collaborating with vendors and designers to meet specifications and deadlines.
• Monitor delivery timelines and provide updates to the team.
• Marketing Materials Management :
• Help maintain an up-to-date inventory of promotional and marketing materials.
• Work with vendors to compare options, negotiate costs, and ensure quality production.
• Coordinate design approvals and ensure materials are prepared according to vendor requirements.
• Reporting and Logistics :
• Track expenses related to materials and events to support budget management.
• Provide updates on project statuses and identify areas for improvement in processes.
• Assist in gathering metrics and preparing reports for team evaluations and decision-making.

Requirements

• Bilingual proficiency in English and Spanish is required.
• Strong organizational and multitasking skills, with attention to detail.
• Previous experience in marketing support, administrative roles, or event logistics is a plus.
• Effective communication and negotiation skills for vendor collaboration.
• Proficiency in spreadsheets, project management tools, and other digital platforms.
• A resourceful problem-solver who can adapt to a fast-paced, dynamic environment.

Why Join Us?
This is a great opportunity to join a high-performing marketing team within a company that values innovation, adaptability, and continuous growth. If you’re a proactive team player who enjoys tackling varied tasks and contributing to the success of marketing projects, we’d love to hear from you!

Benefits

• Paid training
• Career advancement opportunities 
• Health, Dental, Vision and Life Insurance
• 401k Plan
• Paid vacation
• Employee discount on our services: Car Insurance, Life Insurance, Traffic School, DMV, and Immigration Services
• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A supportive and inclusive workplace culture.
• The chance to make a meaningful impact on people's lives.

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