Job Requisition ID: 43539
Opening Date: 01/16/2025
Closing Date/Time: 01/30/2025
Agency: Department of Human Services
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option: General Administration/Business Marketing/Labor/Personnel
Bilingual Option: None
Salary: Anticipated Salary: $8,750 - $10,000 per month ($105,000 - $120,000 per year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: None
**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 43539
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
The Office of Secretary is seeking to hire a dynamic, organized, detail-oriented individual to serve as Executive Management Assistant for the Secretary. The Executive Management Assistant will coordinate projects from areas under the purview of the Secretary, serve as primary point of contact between the Secretary and representatives from other Offices/Divisions of the Department of Human Services (DHS), the public, and other state agencies, and speak on behalf of the Secretary and as requested, the Department at meetings and in programmatic and policy matters. The Executive Management Assistant will conceptualize, develop, and recommend procedural guidelines for the development and implementation of programs related to the efficient operation of the Office and other areas of DHS and coordinate, direct, and participate in a variety of special projects, including those of a highly sensitive and confidential nature. The Executive Management Assistant will coordinate the processing of contractual documents and serve as the Secretary’s designee in managing the time of direct reports.
Serves as Executive Management Assistant for the Secretary, Department of Human Services.
Coordinates, directs, and participates in a variety of special projects, many of which are of a sensitive and/or highly confidential in nature, as instructed by the Secretary.
Performs liaison duties between Human Resources and DHS upper management on matters regarding confidential personnel needs and operational problems.
Coordinates expedited responses to sensitive incoming issues from the Office of Communications, Office of Legislation, and the Governor’s Office.
Serves as Secretary’s designee in managing the time of direct reports and as a liaison between the Secretary, outside attorneys, Governor’s Office staff, program areas, members of the public, customers, and other state agencies.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.
Five (5) years of professional experience in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
Five (5) years of professional experience managing complex special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
Five (5) years of professional experience exercising judgment and discretion in developing, implementing and interpreting departmental policies and procedures.
Two (2) years of professional experience working with personnel rules, policy and procedures, collective bargaining agreements, personnel processes, administrative directives, and personnel code/rules.
Two (2) years of professional experience performing liaison work as a representative of the office director to discuss and/or interpret programs and procedures for the general-public and/or other internal/external entities.
Two (2) years of professional experience exercising judgment and discretion in developing, implementing and interpreting departmental policies and procedures.
Two (2) years of professional experience developing and maintaining cooperative working relationships internally and externally, with community organizations, federal, state and local governments.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Secretary's Office
Administration
Agency Contact: [email protected]
Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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